Conference software that connects submissions, programs, and invoicing.
With Converia, universities, professional societies, associations, and PCOs organize multi-day professional conferences – without Excel lists for reviewers, external ticketing for registrations, or separate accounting for invoices.
One conference. Six systems.
The person who keeps the chaos under control.
Anyone who organizes events knows these situations:
Last-minute abstract changes
The predecessor's reviewer table
The speaker who cancels at the last minute
Membership conditions that no tool understands
The accounting inquiry in January
The summer member newsletter
With every handoff between systems, something gets lost or has to be re-entered. This is exactly where Converia comes in.
Three phases of a conference. One system.
Before the Conference
- Submit and review abstracts
- Plan program with parallel tracks
- Register attendees, sell tickets, and generate invoices
- Set up conference website and communications
During the conference
- On-site check-in with QR codes and badges
- Conference app with live program for attendees
- Keep track of rooms and sessions in real time
After the conference
- Reports and exports
- Issue certificates of attendance
- Transfer billing data to accounting
- Import data for the next conference
The foundation for professional conference management.
What sets a conference apart from an event: the program.
Hundreds of abstracts. Reviewers with conflict-of-interest rules. Parallel tracks, rooms, times, and presentation durations—everything has to align down to the final session. If a submission changes, the program updates automatically. If a reviewer cancels, the system knows exactly which submissions are affected. In Converia, every step of your program runs on a single, unified database.
Speakers, reviewers, and attendees in one record.
Speakers, reviewers, and attendees are often the same people. When this data is stored in separate tools, it leads to duplicate entries and unnecessary inquiries. With Converia, you manage all relevant processes through a single database with integrated role-based logic.
20 years of conference experience packed into conference software.
Servers in Europe, GDPR-compliant processing, and German-speaking support from people who know conferences – for both setup and operation. In other tools, these are workarounds or missing features. With Converia, they are included.
We are researching AI-supported program planning. Cofunded by the EU.
Since May 2025, with funding from the European Union, we have been working on how artificial intelligence can support program planning for multi-day congresses.
Which conferences do you organize?
University or research institution
You are taking over a rotating conference from another university and need to host it in eight months. Framework agreements, tax logic, and compliance are handled in the background—so you can focus on the program.
Association or Professional Society
You host annual meetings with volunteer committees, a stable pool of reviewers, and member pricing. Don't start from scratch next year—and avoid accounting queries in January.
PCO or Congress Agency
You manage multiple clients and conferences simultaneously. You need templates for recurring setups, consistent processes across your portfolio, and clean reporting for your clients.
An individual solution for every requirement.
With over 30 scientific events per year, what we value most about Converia is that the software grows with us and anticipates the needs of every format. We are consistently impressed by the wide range of features, innovative solutions for specific client requests, continuous improvements, as well as the personal support and AI assistance.
Converia has made our entire congress organization, including abstract submission, so much easier. Thanks to the user-friendly interface and customization options, we can seamlessly manage every aspect of our event. Converia allows for quick implementation and efficient planning. It is a software solution we truly enjoy working with.
Frequently Asked Questions
How complex is it to switch from our current tool stack?
The transition doesn't happen in a single leap. We usually start with the next conference, rather than during an ongoing one. Importing data from Excel, legacy submission tools, and attendee databases is part of the onboarding process. A realistic timeframe is 4–8 weeks, depending on complexity.
How much does Converia cost?
Pricing depends on the size of the conference, the range of features, and the level of service. We offer transparent pricing models per conference or as an annual license for multiple events. We can discuss specific figures during a 15-minute consultation once we understand your requirements.
Is Converia the right fit for our industry?
Converia is designed for multi-day, content-driven professional conferences—complete with programs, abstract submissions, and peer-review processes. Our core audience includes universities, medical societies, associations, and PCOs. If you are planning a networking event, a festival, or a small meeting with fewer than 100 participants and no complex programming, other tools may be a better fit—we will be upfront about that during our consultation.
Can we use Converia for multiple conferences at the same time?
Yes. PCOs and congress agencies often manage 10+ conferences per year within the same system—using multi-client architecture, reusable templates, and cross-conference reporting.
How does Converia fit in with our existing tools?
Converia offers interfaces to common accounting, CRM, and identity management systems. Anything we don't handle natively can be connected via API. During a consultation, we will determine exactly which integrations you need.
Where are our data hosted and processed?
Our servers are located in Europe, and all data processing is GDPR-compliant. Our contracts and data processing agreements are specifically tailored to meet the needs of scientific, medical, and public sector clients.