Organize the abstract submission according to your conference’s requirements. Choose the file format as well as the file size, decide whether authors should provide you with a long or short version of their paper and select topics, submission periods and forms of presentation. Because every abstract has its own ID, you won’t lose track.
Don’t be surprised if the reviewing process turns out to be exactly what you imagined. You define the essential reviewing criteria and decide who should be able to access which information. Import reviewers into the person database and assign the abstracts to them – or have them automatically assigned. If you go for the latter, you only need to choose how many reviewers are going to examine a paper and select the maximum number of contributions that will be assigned to a reviewer.
Thanks to the automated revision control of all short and long abstract versions you won’t miss anything ever. In addition, keeping track of the reviewing progress becomes effortless. The Converia dashboard always knows the current number of submissions and also that of the reviewers who still have some work to do. When the deadline is approaching, remind them of their task by sending a message via Converia.
As soon as an abstract has been submitted, an automated email sent to the author, co-author and the administrator can confirm its receipt. Another – also automated – mail can inform the authors about the scientific committee’s final decision regarding their abstract. All of the mails are customizable so they can follow your corporate design guidelines.
As far as the handling of the system is concerned, Converia is above all intuitive. Clearly designed input masks guide authors and reviewers through the abstract submission and the reviewing process. Besides, reviewers and the scientific committee are able to display a list of all submissions together with detailed information about an abstract.
Don’t let your event’s outcome slide into obscurity. It’s better to compile the proceedings and make them available for all attendees. As the system already contains all of the abstracts, putting them together is pretty easy. Whether you prefer your proceedings as a PDF file or in the form of a printed book is up to you to decide.
The end of reviewing doesn’t mean the end of useful features. There are lots of others waiting to help you simplify your conference management.
Here’s something particularly useful for you: Converia has a feature that can add all program items automatically to the schedule. Once completed, it’s still able to handle short-term changes.
Our demo shows you how simple abstract management can be. In order to provide a better and more realistic testing experience, we’ve already submitted some abstracts.