Organize the abstract submission according to your conference’s preferences and requirements. Determine the supported file formats and set the file size, decide whether authors should provide you with a long or short version of their paper and select topics, submission periods and forms of presentation. And since every abstract is assigned its own ID, you'll always be able to find the paper you need.
Don’t be surprised if the reviewing process turns out to be exactly what you imagined. You define the essential reviewing criteria and decide who should be able to access which information. Import reviewers into the person database and assign the abstracts to them – or have them automatically assigned. If you go for the latter, you only need to choose how many reviewers should examine a paper and select the maximum number of contributions that will be assigned to each reviewer.
Thanks to the automated revision of all short and long abstract versions you won’t miss anything, ever. In addition, keeping track of the reviewing progress becomes effortless. The Converia dashboard always knows the current number of submissions and which reviewers still have some work to do. When deadlines are approaching, easily remind them of their tasks by sending a message through Converia.
As soon as an abstract has been submitted, an automated email is sent to the author, co-author and the administrator, keeping everyone on the same page. Another – also automated – email notification can inform authors about the scientific committee’s final decision regarding their abstract. All of the email templates are customizable so they can follow your corporate design guidelines.
As far as handling the system is concerned, Converia is, above all, intuitive. Clearly designed forms guide authors and reviewers through the abstract submission and the reviewing process. Reviewers and the scientific committee are able to display a list of all submissions with detailed information about each abstract.
Don’t let your conference's hard work slide into obscurity. It’s better to compile the proceedings and make them available for all attendees. Once the system contains all of the abstracts, putting them together is pretty easy. Whether you prefer your proceedings as a PDF file to host online or in the form of a printed book, is for you to decide.
The end of reviewing doesn’t mean the end of useful features. There are many more waiting to help you simplify your conference management.
Here’s something particularly useful for youto know: Converia has a feature that can add all program items automatically to the schedule. Once completed, it’s still able to adjust to any last-minute changes.
Our demo shows you how simple abstract management can be. In order to provide a better and more realistic testing experience, we’ve already submitted some abstracts. See how easy it is for everyone involved.