Efficient Attendee Management

A dynamic attendee management tool is the key to every successful conference. Managing your attendees should never be handled as a side task but at the same time, is not the only thing that keeps you busy. Printable registration forms or signing up through email seems outdated and impractical because when more people register for your conference, it becomes more work for you.

Converia’s attendee management system is completely web-based and helps you to stay flexible. That means you can comfortably manage registrations and people from everywhere around the world – wherever you want, whenever you want. By simplifying and automating many of the processes, the registration phase propels your conference forward without the typical challenges.

Online Registration With Setup Assistant

What first started as a mere concept quickly evolves into an online registration form once the setup assistant comes into play. Define the booking options to your liking: one-day and multi-day tickets, optional workshops, custom packages and categories or even individual benefits and early-bird discounts. You can also easily define and edit each attendee group. After signing up, all attendees who need to provide a verification document will be asked to upload it. Once that's done, you can check the files immediately.

Automatically Create Tickets

Save yourself all the effort that comes along with sending out individual tickets. As soon as a person has completed the booking process, the ticket and the booking confirmation will be sent directly to the attendee's inbox, available for download. Just decide what the ticket should look like and you're all set. If the tickets have a bar-code, attendees can use the on-site self check-in.

Customized Vouchers

Use Converia's voucher module whenever you want to customize the booking process for individual attendees or groups. Specify special discounts or provide additional booking options or offer more payment methods. Everyone who enters their voucher code when registering online will receive the special rates. Define extra or default offer packages that are only visible to members of an organization, VIP attendees or accredited journalists, so that signing up is a breeze for them.

Name Badge Printing

When printing your customized name badges, you can choose between different options. Happily set it as a task for our printer so you have all badges ready when the conference begins and all you need to do is hand them out. Or print them yourself directly from Converia during the on-site check-in.

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Eco-friendly Attendee Management

Sustainable actions should be a given but they're not supposed to involve considerable expense. Using Converia reduces the attendee management paper trail - you can even organize a paperless conference if that's what you're looking for. Each of the important documents is always available in digital form.

Integrated Hotel Booking

Thanks to Converia, no one should encounter any trouble finding a suitable accommodation. Let prospective attendees know about the hotels where you have reserved room blocks. In order to book, they only have to select their room category as well as arrival and departure dates. Upon completing the registration process, a booking.com search form can also be added to help find a room.

Address Speakers & Members

Members of an organization, VIP attendees or accredited journalists can sign up faster thanks to special offers you have created in Converia and that are only visible to them. The only thing that's left to do for you is to inform the software about the people who can claim these discounts. You also use Converia to invite speakers and chairs to your conference. An overview shows you the RVSPs you've already sent or are planning to send as well as their current status. Each recipient will be directed to the speaker portal where they just have to select whether they want to accept the offer or not.

Book Tickets Faster

If you already know who your future conference attendees are, you can speed up the registration process. Import the data of all persons for which you want to book predefined offer packages for to Converia. These packages can include all options that are necessary to register. That way, attendees sign up in just a moment, even on-site. You can also decide whether Converia creates individual invoices or a collective invoice for a group of participants.

There’s Still More to Come

Now that the foundations have been laid, let’s head to the next level and explore the payment management.  Or take a look at all the features.

Data Privacy

Protecting your attendees’ personal data is serious business. By complying with data protection laws, we make sure that it doesn't fall into the wrong hands.

Online Demo

Find out how exactly our attendee management works. A live test is the best way to do that. Start our free online demo now and see what our software can do for your conference.