Clients and References

Our clients represent a wide variety of professions. But just as diverse are the challenges that come with each of their events. However, there’s a constant: We’re always looking for the best solution to fit whatever you require. And we are pleased to welcome everyone who wants us to take their event to the next level. Learn about what we accomplished in the past and get to know all the projects we’re currently turning into success stories.

This is how you would wish a competent and uncomplicated collaboration to be.

Working with the Converia software went perfectly well. The backend helped us to keep track of who registered and when, who wanted to take part in the evening event, who had already paid their fees etc. Particularly the latter has helped us a great deal in the end as we could save time when collecting payments because it would allow me to call or email the defaulting colleagues. The complete registration list with all relevant data and contact information is particularly useful as well. And we could always contact the Converia team, even at short notice, there was always a solution for our inquiries and requests, and the attendee registration websites were customized for our event. This is how you would wish a competent and uncomplicated collaboration to be that allows you to focus solely on content and organizational matters on-site when preparing the event.

Dipl.-Chem. Antje Kersten, Head of laboratory for chemical analytics, TU Darmstadt
PMV-Tagung "Papier und Umwelt"

It soon became apparent how much the planning and administration processes could be simplified with Converia.

We have used Converia for the first time when organizing the 16th German Child and Youth Welfare Congress. As we usually have to deal with a large amount of data and information, it soon became apparent how much the planning and administration processes of more than 200 events could be simplified with Converia. The professional and friendly support provided by the Converia team gave us the feeling of being in good hands. A particular highlight was the flexible surface customization for our congress.
Converia thus significantly contributed to the event’s success reflected in the positive feedback we received from our attendees (particularly on the app).

Nicole Tappert, Consultant for the German Child and Youth Welfare Congress

The practical support provided by Converia was a great relief.

I was positively surprised by working with Converia, not just in terms of the software’s functionality but especially in regards to the practical support provided by Mr. Wünscher and Mrs. Kül. It proved to be a great relief for me – thanks again for that. I would be happy to work with you again in the future.

Dr. Paul Schultze-Motel, Helmholtz Centre Potsdam
RDA-Deutschland-Treffen 2016

We were supervised in a paramount manner within an excellent cost-performance ratio.

When we started to organize the ISAF / ECAPD / PFM Conference 21-25th August, 2016 in Darmstadt with nearly 500 participants and numerous industrial exhibitors, we decided to work with the Converia software which was a really good choice. Within an excellent cost-performance ratio, we were supervised in a paramount manner in the fields of registration, billing, reviewing of abstracts and proceedings, user administration and online timetable. Problems were solved within a short time due to an outstanding support. Requests for additional functions were answered quickly and with high flexibility. Converia relieved us from lots of workloads and solved some complicated cases promptly and in a non-bureaucratic manner. Individual screenshots and helpful explanations supported our team with the clear and intuitive front- and backend programming. The Converia software, having more features than we used, is highly recommended.

Dipl.-Ing. Anke Böttcher, Darmstadt University of Technology

Converia was of great assistance with managing registrations and submissions.

We used Converia for our workshop with 372 attendees where we managed registrations, paper submissions and payments. Payment management in particular wouldn’t have been possible without Converia and the software was of great assistance with managing registrations and submissions. I would also like to compliment the support team as well as they and their expert advice were always available and able to resolve any occurring difficulties. We will certainly use Converia again for our next event.

Dimitri Benke, Darmstadt University of Technology, Research Group Functional Materials
REPM 2016 Darmstadt

Very user-friendly, even with complex booking workflows.

From March 7-9, 2016 we, the organizing team at the Viadrina European University in Frankfurt (Oder), hosted the big ZKI-Frühjahrstagung focusing on IT security. More than 300 attendees, mainly consisting of data center managers and IT security experts, found the way to our university. Converia’s sophisticated booking system and the exemplary service from the manufacturing company Lombego Systems during the set-up and workflow stage prior to the conference allowed us to facilitate a big organizational planning aspect. The booking system Converia can be customized to complicated booking workflows (different conference combinations, formats and single events). The backend features for exporting and monitoring are also very user-friendly. We can thoroughly recommend the system to other conference organizers.

Richard Huber, CIO and DPO at the Viadrina European University

Major time saver and something to not lose sleep over.

Thanks to Converia we were able to prepare our workshop with about 115 participants without any trouble. We found permanent and reliable partners in the Converia team who put their professionalism and lifeblood at our disposal and catered to our problems and wishes. The Converia team was always friendly and ready to help and provided a great support whenever things got hectic for us. The software is carefully designed and user-friendly so it didn’t take long to get adjusted to it. The amount of positive feedback we got from our attendees who thanked us for the successful workshop and the professional organization also speaks in favor of Converia. We’d therefore like to extend our gratitude to the entire Converia team! We’d love it if all our future workshops would go as simple and convenient as this one…

Prof. Dr. Ulrike Langematz, DFG research group SHARP, Institute of Meteorology
Organizing committee "SPARC Workshop SHARP2016", Free University of Berlin

With Converia, everything is consistent from A to Z.

A big compliment to Converia where everything is consistent from A to Z. The system is very user-friendly and carefully designed and our requests (sometimes made at short notice) were met in a competent and solution-oriented manner. We particularly appreciated the extremely comfortable and reliable cooperation. Many thanks for that!

Eva Windemuth, Deutsche Gesetzliche Unfallversicherung (DGUV)

The Converia team was always friendly and helpful and responded quickly to all our requests.

We worked with Converia for the first time and were delighted by how easy and convenient the cooperation went. The Converia team was always friendly and ready to help and responded quickly to all our requests. Everything went like clockwork.

Franziska Grimm, on behalf of the Projektplattform Energie team
Technische Universität München

There was much less stress thanks to Converia.

From an administrative point of view, there was much less stress on my part thanks to Converia. Our small workshop with about 70 attendees was a good starting point; the conference management system will definitely take full effect with higher attendance numbers. I will certainly use Converia again to organize the next conference. Another convenience was that either you or one of your colleagues were always within reach so that every ambiguity could easily be resolved. The good support contributed to a general absence of stress so that everything ran more smoothly. The responses coming from our participants were also positive.

Jenny Radeck, M.A., Chair Secretary, Chair of Numerical Mathematics
Technical University of Munich

All of the required features and much more could be conveniently put into practice after only a short training period.

During our search for an abstract management software and put off by common overpriced and outdated "solutions", we eventually came across Converia. All of the required features and much more could be conveniently put into practice after only a short training period. Support by the friendly, very competent Converia team (Bastian Nowotnick, Kati Fischer) was rarely needed but always quick and comprehensive when necessary. The conference planning as well as realizing the mobile app proved just as convenient. We can recommend Converia and wish future users to have the same fun and success we had while working with it.

Dr. med. Ulrich Thurnheer, 39th Ultraschall Dreiländertreffen, Davos

Thanks to your engagement and your level of professionalism everything went well and without any delay.

We’d like to thank you and your team for the good cooperation. Thanks to your engagement and your level of professionalism everything went well and without any delay. We were and are very satisfied with your tool and your service.

Prof. Dr. Katharina Hölzle & Victoria Telcharov, University of Potsdam
TIE Tagung 2015

The wide range of features the user-friendly software offers provided the basis for working efficiently.

Our organization conducted a larger congress for the first time in 2015. In order to save resources, we wanted to reduce the administrative effort to a minimum from the very beginning. Converia was the perfect tool to do that. The wide range of features the user-friendly software offers provided the basis for working efficiently. Registering attendees, assigning them to a workshop, automatically generating invoices, exporting lists of participants or sending out bulk mails are just some of the tasks we were able to handle with Converia. Everyone attending our congress was very pleased with the simple registration process. We also would like to mention the competent and friendly support received from the Converia staff. Many thanks for that. We are looking forward to continuing working together.

Denise Bieri, Organizer of the SLRG-Weiterbildungskongress
Swiss Lifesaving Society SLRG

Converia’s support is extraordinary and backed by a lot of experience.

After an extensive testing phase we decided to offer Converia at the JGU via a master agreement. In the meantime, several conferences of various sizes have been successfully managed and executed with Converia which was very positively received by users (organizers and attendees). We especially appreciate that the software proved easy to use after a short training period - that enables our users to manage their conferences mostly on their own. The pay-per-attendee and pay-per-abstract billing saves the organizers a lot of effort and thus is an outstanding feature. Specific requests and extras for individual conferences are always implemented quickly by the Converia team and they also welcome any suggestions for improvement. Overall, Converia’s support is extraordinary and backed by a lot of experience with a wide variety of events. We can highly recommend using the Converia master agreement.

Christine Seemann, Center for Data Processing
Johannes Gutenberg University of Mainz

Converia was our saving grace.

Converia was our saving grace. After facing enormous difficulties with handling online payments, all of our conference’s registration and payment formalities finally started to run smoothly once we – albeit a bit late - decided to use Converia. Mr. Kretzer, Mrs. Fischer and several others always provided friendly and competent assistance and were keen to find individual solutions even for specific requests – all the way to dubious or possibly fraudulent credit card payments. Due to our late switching to Converia when there were only 3 months left until the conference started, we only made use of a small part of the software’s extensive features, however we got a very positive impression of everything that’s possible. For the next conference or for another one we’ll surely use Converia again and we would rather use it from the start. A definite recommendation!

Volker Schindel, for the Organizing Committee of the 10th Conference of the "International Society for the Philosophy of Music Education" at the
Frankfurt University of Music and Performing Arts

Converia is a very user-friendly software whose many features help manage conferences effectively.

After some initial skepticism from some attendees, almost everyone came to realize that Converia is a very user-friendly software whose many features help manage conferences effectively. Whenever a problem occurred, Mrs. Fischer and Mrs. Kül were always here to help and answered all our questions in a competent and friendly manner. A particular highlight besides the very good service is that Converia is interested in thorough feedback. They use any potential negative experiences to continue the optimization of their software and to make it even more user-friendly.

Mandy Hoyer, on behalf of the organizers of the 66th Berg- und Hüttenmännischer Tag 2015
Freiberg University of Mining and Technology

Converia makes work much easier.

Using Converia for planning and conducting the Design Modelling Symposium Berlin 2013 made our work much easier. The reviewing module ensured an easy and very clear collaboration between the advisory board, scientific board and authors. We’d like to sincerely thank for the great cooperation. All adjustments and modifications could be coordinated and implemented quickly and straightforwardly. Due to the positive experiences, we decided to use Converia for the Design Modelling Symposium 2015 in Copenhagen as well.

Prof. Dr.-Ing. Christoph Gengnagel, Director of the Institute for Architecture and Urban Planning Berlin University of the Arts
Organization Committee Design Modelling Symposium Berlin 2013

We’ll consider using Converia again for our future conferences.

Using Converia during the conference went smoothly and the check-in module in particular proved to be effective. […] We’d like to thank for the good cooperation and your great willingness to help.

Dr. Georg von Hippel, Institute of Nuclear Physics
Johannes Gutenberg University of Mainz

What had been complex at the beginning has been greatly simplified thanks to Converia.

What had to be done manually at the beginning has been greatly simplified thanks to Converia which was a huge time and nerve saver. The extremely friendly staff was always on hand with help and advice and that was a great help especially in stressful project stages. I’ve already successfully recommended Converia to other departments of our institute. The next conference is going to take place in two weeks. Once again with Converia.

Matthias Heinrich, Organization sb13 munich
Technical University of Munich

We especially appreciated the quick reaction and the friendly customer support.

Without using a computer- and web-based platform like Converia, we couldn’t deal with the amount of data to be processed and the volume of communication. […] We especially appreciated the quick reaction to our inquiries and the friendly customer support.

Dr.-Ing. Irina Bilchuk Organization Committee 14th ICCCBE

We can fully endorse the view that service is Converia’s special advantage.

In my opinion, Converia saved us a lot of work that would otherwise have to be done by the institute’s staff. […] I would opt for a solution like Converia if I were in a similar situation again, simply because it makes a professional appearance possible without the need for one or more employees to be solely involved in organizing a conference for months. […] While working with them, we realized that service is Converia’s special advantage and hence can fully endorse that point of view. […] Overall, I’m very satisfied with the course our conference took and Converia contributed a great deal to it.

Dr. Gudrun Kadereit, Organization Committee 21st International Symposium of the German Botanical Society

Converia enabled us to illustrate the requirements of an international conference.

Converia enabled us to illustrate the requirements of an international conference outstandingly.
Attendees and conference staff stayed on top of all the important figures, facts and documents. A well-made system, graphically and functionally with a friendly and competent team to back it up. It remains the system of choice for our next conference.

Florian Deumeland, CEO proCampus GmbH
PCO of the IEEE International Conference on Microwave Magnetics 2012

A particular highlight is the extremely good support Converia offers.

The Converia interface of the final review is intuitive and I was able to find all the information I needed. Besides, Converia‘s personalized and automatized mail dispatch saved me a lot of work when I was organizing my conference.
A particular highlight is the extremely good support Converia offers. I could always call or e-mail them whenever I had a request and they immediately took care of it.

Dr. Petrik Galvosas, Organization Committee MRPM

Converia will remain my first choice when it comes to conference management.

I’ve been a professional conference organizer for more than 10 years. For the ETS, I’ve worked with Converia for the first time. It was of great value to me how much time and personnel and therefore money I was able to save by using Converia. With the Converia team, I always had fast-working and reliable partners by my side.

Eva-Maria Weder, PCO of the ETS
Friedrich Schiller University Jena

In our opinion, using Converia is highly recommended.

Converia has proved to be successful during our previous events and has reduced the amount of work considerably. Particularly worth mentioning is the system’s flexible expandability according to our wishes (e.g. a system for creating a seating plan for the gala dinner) so that we are able to use exactly the components we need.

Dr. Volker Schaedel, Organization Committee 6th Betriebswirtschaftliches Symposium-Bau
Bauhaus University Weimar

I was very happy with both their electronic system and their personal co-operation.

We used the services by Converia to organize and process the scientific papers. And I can confirm that I was very happy with both their electronicsystem and their professional attitude and personal co-operation. Not only they showed a remarkable technical competence, but also a lot of understanding for all kinds of questions and requests from my side and that of the participants.

Ljiljana Rodic-Wiersma, M. Sc., PhD, Scientific Committee, ORBIT
Wageningen University and Research Centre (NL)

Case Studies

World Congress with 4,000 Attendees and high Standards

World Congress with 4,000 Attendees and high Standards

In our case study, we describe how our perfectly-tailored solution helped the German Social Accident Insurance at the XX World Congress on Safety and Health at Work.

Converia in Use

Current Projects

Client Project Date Branch
Schwarz Ludwig GbR Attachment Parenting Kongress 10/2018 Health Care
Fraunhofer WKI 11. Europäisches Holzwerkstoff-Symposium 10/2018 Research & Teaching
DECHEMA 3rd European Conference on Natural Products 09/2018 Research & Teaching
Universität Duisburg-Essen IFIP TC 7 Conference on System Modelling and Optimization 07/2018 Research & Teaching
Institut für Polymerwerkstoffe e.V. - Hochschule Merseburg PolyMerTec 2018 06/2018 Research & Teaching

Would you like us to take a look at your event?