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Are you already using software to manage your events? Or are you still a little skeptical? A paperless process is practical, certainly—up to the point where you want to use the data elsewhere. There is just one problem: the software is from a different provider, and transferring the data is impossible.

Hosting an international conference means more than just providing a platform for speakers from different countries to present their research and exchange ideas. Intercultural planning goes much further and begins with the choice of venue.

First it was our website, then it was our turn for a relaunch, during which we moved from our previous office to a new one. Although the old and new locations are less than 150 meters apart, we had our hands full. Looking back, it was worth it.

All that separates you from your conference venue is a headset. Once you put it on, you are right in the middle of the convention center where your conference is scheduled to take place in six months. But that’s not all—you can even move around inside the building and inspect individual rooms, just as if you were actually walking through them.

Visitors can access all the important information about an event online at any time. Answers are provided either by the conference website or the official app. However, sometimes you would prefer to know something immediately, and it would be great to be able to ask someone who has the right answer ready right away. The perfect task for a chatbot! But what exactly does one do, and how do you get it to your event?

The Food and Agriculture Organization of the United Nations (FAO) has calculated a figure that is hard to fathom: 1.3 billion tons of food are thrown away every year. That is approximately one-third of all food produced annually. Conferences are not entirely blameless when it comes to food waste.