Manage contributions from abstract to program.

With Converia, you can collect scientific contributions via configurable forms, review them, and schedule accepted submissions into tracks, rooms, and time slots. Changes to a contribution appear in the program automatically, without the need for manual data re-entry.

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Manage contributions from abstract to program

From submission to published program

Four stages, one database: Everything you capture during submission and decide during review is ready for program planning—no need to transfer data between spreadsheets.

01. Submit

Authors submit abstracts, full papers, and presentations using forms based on your specifications.

02. Review

Reviewers evaluate based on your criteria – optionally as a blind or double-blind review.

03. Planning

Use drag-and-drop to organize accepted submissions into a schedule with tracks, rooms, and times.

04. Publish

The online program schedule and conference proceedings are built from the same data – updates included.
Configure the submission process to your specifications

Configure the submission process to your specifications.

Define file formats and sizes, short or long versions, subject areas, presentation types, and the submission period. Authors then submit their work via the configured form.

Abstracts, full papers, presentations
Accept submissions in your required formats – including LaTeX and Word.
Unique submission ID
Assign a unique number to each submission so it can be tracked throughout the entire process.
Automatic acknowledgment of receipt
Automatically notify the author and other contributors upon successful receipt.
Manage the review process according to your criteria

Manage the review process according to your criteria.

Define evaluation criteria and conduct single-blind or double-blind reviews. Import reviewers and assign submissions manually or automatically. You determine the number, workload, and responsibilities of section chairs yourself.

Monitor review status
See which submissions have been submitted, already evaluated, or are still pending.
Send reminders for pending reviews
Remind reviewers of pending evaluations via email before the deadline.
Communicate decisions
Notify authors of acceptance, rejection, or requests for revision using custom email templates and scheduled delivery.

See the review workflow in an online demo – using a sample conference with submissions, reviews, and a program.

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Schedule accepted submissions directly into the program

Schedule accepted submissions directly into the program.

Fill the graphical conference planner using drag-and-drop or have sessions automatically assigned to suitable slots. Different colors make sessions, tracks, and times easy to identify in the schedule.

Prevent scheduling conflicts
Prevent speakers from being scheduled for two sessions at the same time.
Manage buildings and rooms
Store buildings and rooms directly in Converia and assign them to sessions.
Plan time and content separately
Manage timing and content structures separately to keep parallel tracks organized.

A client used this to transform their program planning from Reduced about 14 days of manual work to a single click.

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Publish your program and conference proceedings from the same data

Publish your program and conference proceedings from the same data.

The online program schedule is based on the submission and program data from Converia. This eliminates the need to transfer accepted submissions, speakers, and times into a separate publishing system.

Create a personal schedule
Attendees and speakers can filter relevant sessions and build their own personal schedule.
Publish changes instantly
Update last-minute changes once; the published program schedule will reflect the new status.
Create conference proceedings as PDF
Create a conference proceedings PDF from the stored contributions.
Export data to InDesign
Export contributions and program data to InDesign for printed proceedings.

Frequently Asked Questions

Which formats can authors submit?

Abstracts, full papers, and presentations – including LaTeX or MS Word files. You define the permitted file formats and sizes yourself.

How many reviewers evaluate a submission?

You decide: how many reviewers evaluate a submission and the maximum number of submissions each person can take on. Assignments can be handled manually or automated based on defined criteria.

Is the review also double-blind?

Upon request, the process can be conducted as a blind or double-blind review. Section chairs manage the evaluation of individual subject areas.

What happens if there are last-minute program changes?

You can update the schedule even while the conference is underway, and everyone will see the latest version immediately. Converia automatically prevents a speaker from being scheduled for two sessions at the same time.