Conference management software for medical congresses
Converia integrates speaker management, CME-relevant programming, registration, payment, invoicing, and check-in into a single, seamless process. Attendance is recorded directly at check-in, eliminating the need for manual post-event logging.
Link CME points directly to sessions, check-ins, and certificates.
For medical congresses, continuing education is a primary reason for attendance. Points must be accurate for each session, attendance must be verifiable, and certificates must be generated accordingly. If the program, check-in, and verification processes are separate, CME accounting becomes a manual chore. Converia keeps the entire chain on a single data foundation.
Integrate industry symposia and reviews directly into the program.
Medical congresses combine two processes that generic event tools rarely support: industry symposia and structured abstract reviews. Both belong directly in the program rather than in separate spreadsheets. Converia manages both sponsorship and peer review through the same program database.
Process medical conference data according to European standards.
Medical membership lists, industry contracts, and participant-related data do not belong in just any cloud tool. If your legal department asks about server location and data processing, you need a reliable answer. Converia relies on European hosting and GDPR-compliant data processing.
A system for the entire congress.
Before the conference
- Submit abstracts and manage multi-stage, double-blind peer reviews
- Plan the program with parallel tracks, CME credits, sponsors, and video recordings for each session
- Set up registrations, VAT-compliant rates, and invoices
- Provide a conference website and conference app with sponsor logos
During the conference
- Self-service check-in with badge printing for large numbers of attendees
- Log attendance by session and day via QR code
- Conference app with up-to-date program and personal schedule
- Name badges with custom templates for speakers, press, and VIPs
After the conference
- Issue certificates of attendance and completion as PDFs
- Provide data for CME billing from logged check-ins
- Transfer invoice data and billing exports to accounting
- Reuse structures and personal databases for your next congress
With over 30 scientific events per year, what we value most about Converia is that the software grows with us and anticipates the needs of every format. The wide range of features, innovative solutions for specific client requests, continuous improvements, as well as the personal support and AI assistance, impress us time and again.
Since 2019, Converia has helped our small team optimally organize and execute our annual congress. We particularly value the personalized support we receive from the Converia team whenever we have specific requirements.
For the past 5 years, Converia has helped us reliably organize and execute both our major annual conference and our smaller events under our framework agreement. Since then, our processes have become much more structured, and our workload has been significantly reduced.
Congress management is more than just event management – it is about translating complex requirements into reliable structures and clear processes. Converia has been supporting us for ten years in professionally managing our medical congresses and implementing them with organizational efficiency.
We received exclusively positive feedback from the participants.
Converia was our lifesaver.
Converia is a very user-friendly software with numerous features that support effective conference organization.
Frequently Asked Questions
How does Converia support CME billing?
You assign CME points to each session in the program. At check-in, you track attendance by scanning barcodes or QR codes, both by session and by day. The check-in process is suitable for CME billing, and certificates of attendance can be generated as PDFs based on the logged check-ins. We will discuss the specific point workflow required by your medical association during our consultation.
Can we manage sponsors and industry symposia?
Yes. Sponsors can be assigned to individual sessions, sponsor logos can be displayed on the website and in the conference app, and specific sessions can be marked for video recording. This information is linked to the program rather than stored in a separate list.
Does Converia support a multi-stage, anonymous review process?
Yes. Converia supports multi-stage online review processes using both blind and double-blind methods, automated and manual reviewer assignment based on defined criteria, and section chairs for evaluating specific subject areas. Reviewers can be imported from Excel, and the committee makes the final decision.
Does this also work for events with thousands of attendees?
Yes. Converia is designed for large-scale conferences. Self-service check-in terminals that print badges after scanning a ticket help reduce queues at the registration desk, name badges can be customized using specific templates for speakers, press, and VIPs, and the registration system supports tiered pricing and discount groups that require verification.
Where are our data hosted and processed?
Converia runs in a European data center certified to ISO 27001, and processing is GDPR-compliant with a data processing agreement in place. This provides a solid foundation for the legal department of any medical organization.
We are a professional society—is this the right page for us?
This page describes the medical congress conference type. If your organization is a professional society, you can find the perspective relevant to your office—member logic, committee handovers, and year-over-year reproducibility—on our page for associations and professional societies. Both pages describe the same Converia platform from two different angles.