The operating system for professional conference management
Converia bundles parallel conferences from different clients without mixing conditions, programs, or data. Multi-tenant logic, reusable templates, and cross-conference reporting replace the need for separate tool stacks for each client.
Manage multiple clients separately within a single system.
Every client requires their own rates, branding, and database. Separate tools lead to system switching and manual data transfers, while a lack of multi-tenancy causes participants, invoices, and communications to get mixed up. Converia combines centralized management with clear separation.
Use the setup from your last conference as a template.
Recurring conferences require recurring structures: rates, forms, emails, invoices, programs, and reviews. If you start from scratch every time, you spend your time on setup instead of attendee support. Converia saves proven setups as reusable templates.
Generate reports for clients directly from conference data.
After a conference, clients expect figures on participants, revenue, and tariffs. If this information is scattered across ticketing systems, accounting software, and spreadsheets, every report has to be created manually. Converia keeps all conference data accessible in one place—per client and across your entire portfolio.
One client. Multiple conferences. One portfolio.
Per client
- Represent individual clients with their own terms and branding
- Manage access and visibility for each conference team
- Set up conference website and communication in the client's branding
Per conference
- Submit and review contributions, plan the program with parallel tracks
- Manage registration, tickets, payments, and invoices via a central database
- On-site check-in with QR codes and badges, conference app with live program
About the portfolio
- Save recurring setups as templates and apply them to the next conference
- Analyze data across conferences and generate reports for each client
- Run multiple conferences simultaneously in the same system
What your team manages via the portfolio
Papers and program per conference
Registration, payment, billing
Onsite and communication
Integrations and connectivity
Why PCOs choose Converia as their operating system
When you build your business on software, you look closer. Three things that matter in multi-client operations:
Data protection across multiple clients
Servers in Europe, GDPR-compliant data processing. Our contracts and data processing agreements are tailored to scientific, medical, and public sector clients—the types of clients PCOs work with most frequently.
Real people, not an anonymous help desk
German-speaking support from people who know the conference business. If a question arises during an ongoing conference, you will speak to someone who understands your operations.
Personalized setup consultation
Over 20 years of experience with scientific and professional conferences. You will be supported by personal consulting when setting up new clients and complex pricing structures – not just a self-service tool.
Converia has made organizing our entire congress, including abstract submissions, so much easier. Thanks to the user-friendly interface and the customization options, we can seamlessly manage every aspect of our event. Converia allows us to implement things quickly and plan efficiently. It is a software solution we truly enjoy working with.
With over 30 scientific events per year, what we value most about Converia is that the software grows with us and anticipates the needs of every format. The wide range of features, innovative solutions for specific client requests, continuous improvements, as well as the personal support and AI assistance, impress us time and again.
Since 2019, Converia has helped our small team optimally organize and execute our annual congress. We particularly value the personalized support we receive from the Converia team whenever we have specific requirements.
For the past 5 years, Converia has helped us reliably organize and execute both our major annual conference and our smaller events under our framework agreement. Since then, our processes have become much more structured, and our workload has been significantly reduced.
Congress management is more than just event management – it is about translating complex requirements into reliable structures and clear processes. Converia has been supporting us for ten years in professionally managing our medical congresses and implementing them with organizational efficiency.
We received exclusively positive feedback from the participants.
Converia was our lifesaver.
Converia is a very user-friendly software with numerous features that support effective conference organization.
Frequently Asked Questions
How much effort is involved in switching our entire organization?
Switching is a bigger undertaking for a PCO than for a single event organizer – we take that seriously. We usually start with an initial conference rather than migrating your entire portfolio at once, importing data from your existing tools, attendee databases, and Excel lists. These first setups become templates that reduce the workload for subsequent conferences. We will plan a realistic timeline and sequence during our consultation, aligned with your conference calendar.
Can we keep multiple clients cleanly separated?
Yes. Converia supports multiple conferences using a multi-tenant architecture—with individual pricing, branding, and separate attendee and billing data for each client. We can discuss how to fine-tune access rights and roles for each conference team based on your specific organizational structure.
How does reporting to our clients work?
Participant, payment, and tariff data are stored in the system for each conference and can be analyzed and exported per client. You can also generate cross-conference reports via the portfolio. We will clarify which key performance indicators and formats your clients expect to ensure the reporting aligns with your operations.
Can we run multiple conferences at the same time?
Yes. PCOs and congress agencies often manage 10+ conferences per year within the same system—using multi-client architecture, reusable templates, and cross-conference reporting. More concurrent meetings don't mean more tools, but rather more conferences within the same operation.
How does Converia fit in with our existing tools?
Converia offers interfaces to common accounting, CRM, and identity management systems. Anything we don't cover ourselves can be connected via API. We will discuss which integrations you need across your clients during a consultation.
Where are our clients' data hosted and processed?
Our servers are located in Europe, and all data processing is GDPR-compliant. Our contracts and data processing agreements are specifically tailored for scientific, medical, and public sector clients—the partners PCOs work with most frequently.