Conference management software for professional business conferences
Organize content-driven professional conferences with Converia. Converia connects sessions, speakers, attendees, and B2B invoicing in one seamless process—in your company's corporate design and hosted on servers in Europe.
Keep your program, sessions, and speakers in sync.
Content-driven professional conferences connect sessions, tracks, rooms, times, and speakers. If someone cancels at short notice, multiple areas change simultaneously. Generic ticketing tools do not map these dependencies. Converia keeps the entire program status up to date on a single data basis.
Connect B2B registration, payment, and corporate invoicing on a single data foundation.
For professional business conferences, attendees often book through their company and require invoices that meet accounting standards. Generic ticketing tools rarely fully support this logic. Converia keeps booking and invoice data consistent from the first click to the final transfer.
Rely on European hosting and personalized conference support.
In regulated industries, data protection and data residency are prerequisites. Converia is operated in a European, ISO 27001-certified data center, supports GDPR-compliant data processing, and connects you with German-speaking contacts who understand the conference business.
A system for the entire conference
Before the conference
- Plan your program with sessions, parallel tracks, rooms, and times; manage submission and evaluation of contributions as needed
- Content-focused microsites for your conference in your own corporate design
- Set up online registration, pricing plans, early-bird tiers, and discount groups
- Create B2B invoices and manage communication via email templates
During the conference
- On-site check-in with barcode/QR code scanning, self-service terminals, and badge printing directly at the counter
- Check-in for various lists, such as dinner or tours
- Conference app in your own corporate design with an up-to-date program
- Payment options ranging from credit card, Apple Pay, and Google Pay to bank transfer
After the conference
- Issue attendance confirmations and certificates on your own letterhead
- Create reports and data exports
- Transfer invoice and booking data to accounting via DATEV, Sage, and SAP
- Carry over structures and data for the next edition
Converia has made organizing our entire congress, including abstract submissions, so much easier. Thanks to the user-friendly interface and the customization options, we can seamlessly manage every aspect of our event. Converia allows us to implement things quickly and plan efficiently. It is a software solution we truly enjoy working with.
With over 30 scientific events per year, what we value most about Converia is that the software grows with us and anticipates the needs of every format. The wide range of features, innovative solutions for specific client requests, continuous improvements, as well as the personal support and AI assistance, impress us time and again.
Since 2019, Converia has helped our small team optimally organize and execute our annual congress. We particularly value the personalized support we receive from the Converia team whenever we have specific requirements.
For the past 5 years, Converia has helped us reliably organize and execute both our major annual conference and our smaller events under our framework agreement. Since then, our processes have become much more structured, and our workload has been significantly reduced.
Congress management is more than just event management – it is about translating complex requirements into reliable structures and clear processes. Converia has been supporting us for ten years in professionally managing our medical congresses and implementing them with organizational efficiency.
We received exclusively positive feedback from the participants.
Converia was our lifesaver.
Converia is a very user-friendly software with numerous features that support effective conference organization.
Frequently Asked Questions
Is Converia the right fit for our event?
Converia is built for content-driven professional conferences—complete with agendas, sessions, speakers, optional abstract management, and B2B invoicing. If you are planning a pure networking event, a company party, a marketing event, or a festival without a formal program, you would be better served by a leaner, often more affordable ticketing tool. We will be upfront about this during our consultation before you commit to something that exceeds your needs.
Can we implement the conference in our corporate design?
Yes. The conference website, app, and all documentation—tickets, confirmations, and invoices—will feature your branding, including a custom domain and white-labeling in the frontend. Name badges can also be customized to your layout, whether as labels, butterfly badges, or plastic cards. We will clarify which of these options are included in your package during our consultation.
Does Converia generate B2B invoices with VAT and consolidated invoicing?
Yes. Converia automatically generates VAT-compliant invoices as PDFs on your company letterhead. This includes consolidated invoices per company and reverse-charge handling for intra-European B2B transactions, complete with automatic verification of business status. For accounting purposes, we offer existing integrations with DATEV, Sage, and SAP, as well as export options for your own financial accounting systems. The creation and delivery of e-invoices will be available as a standard feature shortly.
Can participants register online and book tiered rates?
Yes. Registration takes place online, with personalized email confirmation and a live overview in the dashboard. You can set individual rates, early-bird tiers, and discounts for different groups—such as early registrants, members, speakers, and sponsors—including options for document uploads and voucher codes if needed.
Where are our data hosted and processed?
Hosted on servers in Europe within an ISO 27001-certified data center. Processing is GDPR-compliant. Our contracts and data processing agreements are designed for companies with strict compliance requirements.
Do we get support with the setup?
Yes. The Converia team can set up your conference for you upon request. For advice and operations, talk to people who know conferences instead of using anonymous self-service—with German-speaking support and dedicated hotlines.
How much does Converia cost?
Pricing depends on the size of your conference, the features you need, and the level of service required. We can provide specific figures during a 30-minute consultation once we understand your requirements.