Conference software for academic conferences
Converia combines abstract submission, multi-stage double-blind peer review, program planning, and proceedings into one seamless process—for universities, professional societies, and conference agencies, without the need for separate spreadsheets or tools.
Connect submissions, reviews, and program planning on a single data platform.
Managing hundreds or thousands of abstracts, multi-stage reviews, and parallel tracks is unreliable when using separate spreadsheets. Generic event tools are designed for tickets and room management; Converia provides an end-to-end solution for submissions, peer review, and program planning.
Bundle authorship, review, and participation into a single record.
At scientific conferences, one person often takes on multiple roles: submitting a paper, reviewing others, and attending the event. Using separate tools leads to duplicate data and unnecessary inquiries. Converia connects all roles through a central person database with integrated role logic.
Rely on European hosting, SSO, and personal support.
Data protection and data residency are prerequisites for scientific conferences in academic or medical contexts. Converia combines GDPR-compliant processing with European hosting and German-speaking contacts who understand the conference business.
A system for the entire conference
Before the conference
- Manage call for papers, reviews, and program scheduling
- Set up conference website from templates, copyable for the next edition
- Set up registration, pricing plans, and early-bird logic
- Create invoices and manage communication using email templates
During the conference
- On-site check-in with QR codes and badges
- Conference app with a live program and personal schedule, available offline
- Conference website with automated online program schedule
After the conference
- Export conference proceedings to InDesign
- Issue participation and CME certificates
- Evaluations, data exports, and invoicing exports for accounting
- Carry over structures and data for the next edition
Converia does exactly what we hoped it would. By automating our processes, we significantly reduce administrative effort and free up time for other important tasks.
An individual solution for every requirement.
Converia has made our entire congress organization, including abstract submission, so much easier. Thanks to the user-friendly interface and customization options, we can seamlessly manage every aspect of our event. Converia allows for quick implementation and efficient planning. It is a software solution we truly enjoy working with.
With over 30 scientific events per year, what we value most about Converia is that the software grows with us and anticipates the needs of every format. We are consistently impressed by the wide range of features, innovative solutions for specific client requests, continuous improvements, as well as the personal support and AI assistance.
Frequently Asked Questions
Does Converia support true double-blind review?
Yes. The review process is conducted online in multiple stages, using either single-blind or double-blind procedures. Reviewers are assigned automatically based on defined criteria or manually, while section chairs manage the evaluation of specific topics. You define the assessment criteria yourself—ranging from grading and predefined answers to free-text fields and decision recommendations.
Can authors submit in LaTeX?
Yes. Submissions can be made as plain text, formatted text, MS Word, PDF, LaTeX, or a combination of these. You define hierarchical topic areas, custom presentation types, and mandatory or optional fields for each submission.
How is the program created from the accepted submissions?
Accepted submissions are automatically scheduled into a program and can be adjusted via drag-and-drop. The system prevents scheduling conflicts by ensuring speakers aren't double-booked, manages session roles and rooms, and allows for parallel draft versions. Cancelled talks are removed automatically.
Can we create a printed conference volume?
Yes. Abstracts and program data can be exported to InDesign, ready for print in the conference proceedings and in the order of the program. Additionally, CSV exports are available for further processing.
Can attendees see their own schedule?
Yes. Attendees receive a global conference calendar and a personal conference schedule – including abstract downloads, search, filters, and speaker bios. The latest program is also available offline via the conference app.
Is Converia also suitable for smaller scientific conferences?
Converia is designed for content-driven conferences that involve submissions, peer review, and program management—regardless of whether you are expecting eighty or two thousand abstracts. If you are planning a networking-only event without a review process, there are more suitable tools available. We will be upfront about that when we speak.
Where are our data hosted and processed?
Our servers are located in Europe, and all data processing is GDPR-compliant with data processing agreements in place. Our contracts and data processing terms are specifically tailored to meet the needs of scientific, medical, and public sector clients.