Conference Portfolio for Associations

Stifterverband für die Deutsche Wissenschaft

A portfolio spread across countless individual setups.

Three situations familiar to anyone who manages a professional association's annual event calendar:

Every conference starts all over again

Regional conferences often require the same rates, registration forms, and membership terms. Yet, every setup is created from scratch because the configuration from the previous event cannot simply be reused. With every additional format, the work is repeated.

The program remains scattered

The annual conference, regional meetings, and training series each have their own pages. Members lack a central overview of all upcoming events. As a result, relevant opportunities go undiscovered, and the portfolio appears smaller than it actually is.

One person, multiple records

A person attends the annual conference, submits a paper to the symposium, and takes part in a training course. They are created multiple times in separate systems, their membership is checked repeatedly, and their event history remains invisible.

With a large portfolio, it adds up: the more conferences you have, the more fragmented setups you deal with, and the more repetitive work you face. This is exactly where Converia comes in.

One system for all your association's conferences

In many associations, every conference is managed in its own separate setup that is completely isolated from the others. This is exactly where redundant maintenance and fragmented programs occur. With Converia, all of your association's conferences are housed in one system, using the same database and branding. Members, reviewers, and attendees are recognized as the same individuals with a single data record across all events.

Use this unified system to manage:

Manage multiple conferences—annual meetings, regional meetings, workshops, and training sessions—within a single system

Create new conferences by copying an existing one instead of building every setup from scratch

Utilize a cross-conference database that tracks the event history for every individual

Apply member rates, special conditions, and verified pricing groups consistently across all your conferences

Import member data via CSV and sync updates automatically instead of manually managing records for every event

Export individuals, bookings, invoices, and program data for individual conferences or across your entire event portfolio

Authenticate members in Converia using the login from your central membership system

API integration with your membership management and accounting systems to keep data close to your association's core infrastructure

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One event as a template for the next – all bundled in the portal

Two components turn scattered individual conferences into a cohesive portfolio: set up recurring conferences based on the previous edition's configuration instead of starting from scratch. And display the entire program to your members in one place instead of spreading it across individual pages.

In Converia, you can manage:

Create a new conference by copying an existing one – including rates, registration forms, and structures that repeat from year to year anyway

Use reusable content across pages and websites instead of creating text and modules from scratch for every conference

An event overview that bundles the annual conference, regional meetings, workshops, and training sessions into a single view

Organize the overview by department or event type and optionally display it by month

Present the portal in your own association branding so your members can find the entire program in one place

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What Converia maps for an association's range of conferences

At the portfolio level—multiple conferences, one user database, one brand identity—Converia maps the recurring building blocks of an association's program:

New conferences from a template

Create a new conference by copying an existing one, carrying over rates, registration forms, and structures that repeat from one edition to the next.

Cross-conference exports

Analyze individuals, bookings, invoices, and program data for each conference and across your entire portfolio – exported as XLS for your other systems.

Cross-conference personal database

Manage members and attendees across all conferences as a single record, with a conference history for each person instead of multiple entries.

Member rates across all conferences

Apply member rates, special conditions, and verified pricing groups to every event, and import member data via CSV.

Centralized overview portal

Display your association's entire program in one overview, categorized by department or event type, and presented in your own branding.

Granular permissions per conference

Control which team members can access specific conferences and modules with custom user groups and access permissions for each event.

Reusable website content

Reuse text, media, and modules across pages and websites instead of recreating content for every single event.

Multiple conferences in one system

Manage annual meetings, regional conferences, workshops, and training sessions in one system instead of handling each event in a separate setup.

Consolidate your entire professional association's event portfolio into one system.