Start your next conference with the setup from the last one.
PCOs and associations often host the same conference year after year – with recurring rates, registration forms, and program logic. In Converia, you create your next conference by copying the existing one – you build on a proven setup instead of starting from scratch. The knowledge from the last conference is stored in the system, not just in your team's heads.
The same conference every year. The same manual setup every year.
Anyone who organizes a recurring conference knows these situations:
Every setup starts from scratch
Ticket structures, early-bird logic, registration forms, emails, and invoices are recurring elements for every event. Yet, your team ends up rebuilding the same structures from scratch because the previous year's setup isn't reused.
Knowledge stays locked in people's heads
What were the most recent rates? How were the reviews and programs structured? Often, only the person who set everything up knows the answers. If they leave the team, that knowledge goes with them.
Starting from scratch
A new colleague takes over the conference but doesn't have a finished setup from the previous year. Instead of building on existing work, she starts with an empty system, old emails, and scattered Excel files.
With every new edition, time is spent on setup instead of attendee support. That is exactly where Converia comes in.
Copy a completed Conference as a starting point.
Recurring conferences require recurring structures. Instead of rebuilding these structures every year, copy a completed conference and use its setup as a starting point for the next one—adjusting only what has actually changed.
This ensures that the setup your team has carefully built remains in the system and usable—even if the people who originally created it move on.
This ensures that the setup your team has carefully built remains in the system and usable—even if the people who originally created it move on.
Ticket and pricing rules
Carry over ticket categories, early-bird tiers, and prices requiring verification to the new edition.
Registration forms and ticket options
Reuse registration forms and interdependent ticket options.
Email templates and invoice documents
Store proven email templates and invoice documents for the next edition.
Program and review
Adopt program structures and reviewer processes as the foundation for your new conference.
Website and design
Reuse standard or custom website templates in your organization's corporate design.
See in an online demo how your last conference can become the template for your next one.
