Organize your world congress using a seamless conference process.

A world congress brings together participants from many countries, multiple languages, international payments, parallel tracks, and check-in for thousands of people. Converia connects all these areas through a shared participant database. This keeps scale and internationality manageable—without the need for a dozen tools and spreadsheets.

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Organize your world congress using a seamless conference process

Scale leaves no room for error in handovers.

At an international world congress, every task is multiplied.
If you're an organizer, you know these situations:

Thousands of attendees, twelve tracks

Hundreds of presentations, twelve parallel tracks, and speakers with overlapping sessions turn program planning into a minefield. At the same time, thousands of people are waiting at check-in on the first day—too much for spreadsheets and manual processes.

Multiple languages, multiple versions

Registration, websites, and confirmation emails are expected to be available in multiple languages. If versions are maintained separately, they quickly drift apart—and every change to the program or information must be updated multiple times.

Many countries, many edge cases

Credit cards, Apple Pay, bank transfers, and Swiss QR-bills meet reverse-charge mechanisms and varying tax rules. If registration and invoicing are separate, your team has to manually check every edge case—over and over again for thousands of bookings.

With every handoff between these areas, information is lost or has to be re-entered. For a congress of this size, that adds up to days of wasted time. That is exactly where Converia comes in.

A central database for countries, languages, and thousands of attendees

A global congress isn't difficult because it's large. It's difficult because size multiplies every gap between your tools. An attendee registers in their own language, pays using their preferred method, receives an invoice based on their specific tax regulations, and arrives at check-in on the first day. With separate tools, that is the same person appearing as four different records. In Converia, it is a single record that carries through the entire process.

A central database for countries, languages, and thousands of attendees

Manage your data via this central database:

Capture registrations, rates, and discount groups for participants from many countries using the same forms
Plan the program with parallel tracks, rooms, and times once and make it available to all participants
Process payments, invoices, and billing exports using the same data record
Link self-service check-in and attendance via QR code to the same person
Reach participants via email templates with dynamic placeholders from the same database
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Multilingual registration, international billing

What separates a world congress from a national conference are languages, international payment methods, and cross-border tax logic. Converia manages these three pillars within a single conference dataset, rather than maintaining them separately.

Multilingual registration, international billing

Converia allows you to manage:

Conferences in any language combination, with individual website structures for each language and UTF-8 support for all character sets
Payment via credit card, Google Pay, Apple Pay, bank transfer, or Swiss QR-bill
VAT-compliant invoices with custom tax rates, and consolidated invoices for entire delegations
Mass emails to participants with dynamic placeholders and correct, gender-specific salutations
Reverse charge for intra-European B2B transactions with automatic verification of business status
Self-service check-in terminals and badge printing via ticket scan for large numbers of attendees
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What Converia does for a
manages an international congress

Across the entire conference lifecycle—submissions, program, registration, payment, check-in, and communication—Converia manages your international congress as a seamless, integrated process:
Submit and review contributions

Submit and review contributions

Accept submissions in multiple stages and review them using single-blind or double-blind processes. Assign reviewers based on defined criteria and appoint section chairs for each subject area.
Plan conflict-free programs

Plan conflict-free programs

Plan tracks, rooms, and times automatically and adjust the program via drag-and-drop. The system prevents scheduling conflicts for speakers, and variants are saved as drafts.
Set up multilingual registration and website

Set up multilingual registration and website

Set up registration and your conference website in any language combination. With custom page structures for each language and UTF-8 support, content is displayed correctly in all character sets.
Process international payments and invoices

Process international payments and invoices

Offer credit card, Google Pay, Apple Pay, bank transfer, and Swiss QR-bill payments. Reverse charge, automatic VAT ID validation, and VAT-compliant invoicing are fully integrated.
Track check-in and attendance

Track check-in and attendance

Reduce counter congestion with self-service terminals and badge printing triggered by ticket scans. Attendance is logged via QR code for individual sessions or entire days.
Create name badges based on rules

Create name badges based on rules

Create name badges for speakers, press, and VIPs using your own templates. Rules automatically assign the appropriate layout—whether as a plastic card, butterfly badge, or label.
Provide a multilingual conference app

Provide a multilingual conference app

Provide the current program and personal schedules in multiple languages. The app remains available offline, even when the local Wi-Fi reaches its limits.
Create certificates, export data

Create certificates, export data

Issue certificates of attendance and completion as PDFs. You can then export billing and booking data to DATEV, Sage, or SAP.