An open session is a format where the specific topic is not predetermined, but rather introduced by the participants at the start. It combines elements of classic workshops with the open approach of unconferences and is particularly well-suited for sharing experiences and collaborative work on topics.
Related formats: BarCamp, World Café, Open Space
Typical size: 15–60 participants
Duration: 60–120 minutes
What is an open session?
An open session is a flexible, open-topic session format that breaks away from the traditional lecture style. Instead of a predetermined topic, the content framework is intentionally left open: participants bring their own questions, topics, or experiences, which are then addressed collectively and under moderation.
It is the milder sibling format to the fully open BarCamp – the conference's program structure remains intact, but individual slots are "unlocked" for participant input.
Typical variations
- Moderated Q&A: Topics are collected on cards at the beginning, prioritized, and addressed in order.
- Experience exchange: Participants share insights from their own practice regarding a general theme, guided by a moderator.
- Q&A with expert panel: Pre-invited experts answer questions from participants
- Mini-workshops: Participants work in small groups to create 15-minute presentations on topics of their choice
- Problem-solving cafés: Specific challenges from the audience are addressed collaboratively
- Reflection session: Open review of a conference day with a moderated discussion
Distinction from related formats
When this format is a good fit
- When the conference aims to establish an open, dialogic culture
- When reflection and processing are important at the end of a day
- When the community brings a wealth of practical experience that a traditional lecture would not tap into
- When topics are so new or in such a state of flux that the committee cannot predetermine everything
- When a hybrid component is desired – online participants can also contribute questions or topics
Organizational requirements
- Experienced moderation – less structured than prepared lectures, more challenging than classic workshops
- Flexible room layout – circle seating, easily movable furniture
- Materials for brainstorming – Cards, pinboards, or a digital whiteboard
- Clear time management – otherwise, openness can lead to a lack of focus
- Real-time documentation – otherwise, results may be lost
- Manage expectations in advance – participants know what to expect (and what not to)
Best practices
- Never schedule open sessions at the very beginning of a conference – the community needs time to build trust first
- Communicate clear ground rules at the start (speaking time, respect, confidentiality)
- Set a specific overarching theme, but leave the subtopics open for discussion
- It is better to work with fewer participants than too many
- Make results visible after the session – in the plenary or on the conference platform
Open sessions in Converia
Converia enables open session formats even within a structured conference program: open-topic slots with registration, a topic board for preparation, and post-session documentation of results – all without compromising the program structure.
Integrate open formats in a structured way
With Converia, you can combine classic plenary lectures and open session formats in one program – both with the necessary organizational clarity.
- BarCamp – Formats & Trends
- World Café – Formats & Trends
- Breakout Session – Formats & Trends
Open-topic slots, registration via theme board, and documentation – all integrated into the main program.