A Clear Price Model

Your conference's success determines what you pay. Transparent and precise without any drawback.

Our price model makes sure you’re on the safe side as we won’t charge you anything before your conference has ended. That means you only pay for those who actually registered and only for abstracts that have been submitted, without risk or hidden costs.

Special conditions for Research & teaching
Online attendee registration

You only pay 0.99 € per attendee
+ variable fee starting from 2.50 % of attendance fee*

Payment processing**

no basic fee per attendee
+ variable fee starting from 2.95 % of attendance fee

* The minimum order total is 995.00 €.
** Payment by credit card or bank transfer


You pay max. 3.95 € per abstract


You pay max. 3.95 € per abstract

Frequently Asked Questions

Let's discuss the details of your conference as soon as possible. This will determine how quickly you can use Converia.

Request quick setup

Setting up a new conference is something you can easily do on your own in Converia. But if you want, you can also book our setup service and we'll do it for you.

Maybe you don't have all the details for your conference yet. Don't worry, you can still set up the conference and add more info later.

Sometimes it's useful to extend submission deadlines or the registration period. You can therefore edit your conference's details at any time - even if the registration or abstract submission has already started.

Participants are able to pay via bank transfer or credit card. It's up to you which of the options you would like to offer.

If Converia also handles the participation fees for you, you don't need your own credit card contracts.

We usually transfer the proceeds to your bank account once the conference has ended. In case you need them prior to the end of your conference, we can arrange multiple partial distributions. The only prerequisite is that our bank account has already received participation fees.

In some cases, organizers decide to use Converia for additional tasks, e.g. for tracking on-site attendance or making parts of their program available in a digital format. Converia is very flexible, so adding more options later is usually not a problem.

After signing the contract, it usually takes around 2-4 weeks until the registration or the abstract submission is ready to start. This will also provide you with enough time to test all features.

Upon submitting the contact form, we'll email you the Converia demo login data. Use the demo to experience Converia both from a participant's and an organizer's point of view.

We do not need any credit card data at this stage. You do not automatically sign a contract with us. Instead, you can take your time to test the software and decide whether Converia is the right tool for your conference.

Calculate Your Savings

You’ll save*
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There are special conditions you may make use of for the values you have entered. Please contact our hotline for further advice.

* vs. email handling and manually maintained lists

Converia Licensing Models

Every conference comes with special requirements regarding terms, range of features and general conditions. Whether your conference is a one-off event or an annual conference – there are two Converia licenses that make sure our conference management software always caters to all your needs.

Express for one-off conferences
Uniquely Flexible

Converia Express is aimed at organizers planning nonrecurring conferences. During the course of the conference, we take care of hosting the system on our servers. It’s up to you to decide if you prefer to configure the conference along with all parameters yourself or if that’s something we provide for you.

That makes Converia Express suitable for small seminars as well as larger conferences.

Your Benefits
  • fair billing based upon the actual use of the software
  • quick and convenient provision of the system
  • personal web server not required
Some of our Customers who Opted for Converia Express
  • German Social Accident Insurance
  • Princeton University
  • Hans-Böckler-Stiftung
  • University of Potsdam
  • Gesellschaft Deutscher Chemiker e.V.
Framework Contract for multiple and recurring conferences
Permanently Reliable

The Converia framework contract is the right solution for everyone organizing multiple conferences.

You’ll get all features you need for an unlimited number of conferences. In other words, a useful conference management tool to have at hand whenever you need it.
Even when some of your conferences take place simultaneously.

A one-time set-up fee and an annual service fee is all you’ll be charged for.

Your Benefits
  • less expense when running multiple conferences
  • can be customized to fit your functional and visual requirements
  • high level of performance
  • ability to host on your own servers if needed
Some of our Customers who Opted for the Framework Contract
  • Technische Universität München
  • WEKA Fachmedien
  • Ilmenau University of Technology
  • Organizers