Blog

We have noticed that event organizers are increasingly choosing to hand-pick speakers and invite them to their conferences. Converia doesn't want to stand in the way of this, so we have created the technical infrastructure to make sending invitations easy—complete with comprehensive management options. What exactly does effective invitation management look like in practice, and how does Converia help?

Have you ever encountered self-service check-in kiosks at a hotel? Many of these terminals even allow guests to book rooms at the last minute. A similar approach works well for conferences, where you can handle on-site registration using self-service stations. This method has proven its worth in practice, though there are a few points organizers should keep in mind beforehand.

Let’s be honest: many industry or discipline-specific conferences are very similar. The same topics are everywhere, often with the same speakers. So why should attendees choose your conference? If it were just about acquiring knowledge, they could easily consume that from their computers. Whether you can truly "lure" your participants depends not only on the content but also on the setting and the "extras" of your conference. Networking with like-minded people and an attractive social program are things they can still experience live. If your topic, speakers, and presentations differ only slightly from others, the social program can make all the difference and drive bookings.

Do you know what is in the contracts you have signed with your conference software provider? You should definitely read the fine print thoroughly, as some providers certainly have their own interests in mind. You end up providing the data for this unintentionally.

The transition period is already underway and ends in May. By then, companies are required to implement the new data protection regulations. Several points in the regulation, which was passed two years ago, present event organizers with entirely new challenges. We have compiled a list of what needs to be done now.

Presenting a scientific paper as a poster is often dismissed as a consolation prize compared to giving a talk—or so the common prejudice goes. Sometimes that may be true. However, if scientists leave a conference with valuable feedback on their poster, the well-organized nature of the poster session likely played a part.