Accounting Export

The accounting export transfers all financial transactions from a conference – tickets, payments, cancellations, and credit notes – into the organizer's accounting system. This can be done via file export (DATEV, CSV) or continuous interface transfer (REST API).

Formats (DACH): DATEV, SAP, CSV

Frequency: Daily to real-time (API)

Compliance: GoBD requirements

What is an accounting export?

The accounting export is the structured transfer of all booking-related transactions from the conference system to the financial accounting department – whether managed internally or externally, as a DATEV client, or within an SAP system. It is the final stage of payment management and determines whether your accounting team spends hours or seconds processing an event.

Overview of formats

• DATEV format (CSV/EXTF): Standard in the DACH region, direct import into DATEV Kanzlei-Rechnungswesen
• SAP IDoc / Bapi: Standard in larger corporations, often connected via middleware
• Generic CSV: Simple exchange with custom column configuration
• XML: Structured data for custom importers
• REST API transfer: Live synchronization via REST API, no more files

Typical export content

• Document number (unique and sequential)
• Document date
• Booking text (e.g., "Conference Ticket XY – Müller, Anna")
• Debit and credit account
• Amount
• Tax key / VAT rate
• Cost center / cost object
• Accounting area / client
• References to the original booking in the conference system (for traceability)

GoBD-compliant transfer

In Germany, the Principles for the proper management and storage of books, records, and documents in electronic form (GoBD) require:

• Completeness: No transaction may be lost
• Accuracy: Data must match the source system
• Timely booking: Generally within a few days
• Order: Documents must be linked in a traceable manner
• Immutability: Subsequent changes must not be untraceable
• Traceability: It must be possible to trace from the document to the booking and back at all times

A good accounting export meets these requirements out-of-the-box – including seamless document numbering and versioning of correction entries.

Best practices

• Configuration before the first event coordinate with your tax advisor – subsequent corrections are time-consuming
• Store your own account and cost center structure in the conference system, do not use the default grid
• For multiple events per year, use unique event identifiers so that revenue remains assignable
• Process cancellations and credit notes as separate transactions, not as negative original bookings
• Reverse-charge bookings with the correct tax key and notes
• Use test clients for initial configuration, never export directly to production

Accounting export in Converia

Converia exports daily or live via API: DATEV-compliant format, custom account and cost center structures, automatic posting of reverse-charge transactions, and complete document assignment. Multi-client capability for event agencies.

Accounting without Excel tinkering

With Converia, your financial accounting department receives daily, GoBD-compliant data – without any manual preparation.

• Payment Management – Ticketing & Registration
• REST API – Data / Tracking / ROI
• Ticketing System – Ticketing & Registration

DATEV-compliant, multi-client capable, with custom charts of accounts – updated daily or live via API.