Group tickets allow multiple tickets to be booked in a single transaction, with a contact person entering all data centrally. This is often combined with tiered group discounts.
Variants: Centralized, delegated, quota-based
What are group tickets?
For corporate delegations, club groups, or educational institutions, it is impractical for each person to book individually. Bulk bookings solve this problem: An authorized person books all tickets at once, receives a single invoice, and then distributes the tickets to the participants.
Depending on the system and the organizer, there are different ways of handling individual participant data.
Group booking variants
Centralized data entry
The person making the booking enters all participant data (name, email, institution if applicable) directly into the booking form. Advantage: fast and easy for group coordination. Disadvantage: time-consuming for large groups, risk of errors when entering others' data.
Delegated self-registration
The group coordinator books the quota and a specific number of spots. Each participant then registers themselves using a unique group link or code. Advantage: accurate data directly from the source, less effort for the coordinator.
Group discounts
- Tiered discount: A discount is granted once a minimum number of participants (e.g., 5, 10, 20 people) is reached.
- Contractual terms: Individual terms are negotiated for large institutions (universities, corporations) or exhibitors – via discount code, invitations, or accreditation lists.
Typical use cases
- Corporate delegations (e.g., 5–20 employees from one company)
- University departments or research groups
- Exhibitor teams (booth staff + guests)
- Medical practice teams
Technical requirements
- Single invoice for the group or separate invoices per participant
- Cancellation options for individual participants within a group invoice
- Personalization options for different group members (dietary preferences, workshop attendance, social program)
- Management portal for group coordination
Group bookings in Converia
Converia supports centralized bulk bookings: group coordinators can easily book attendance for the entire group. Each participant receives an individual ticket – all on one invoice.
Register groups seamlessly
Converia makes bulk bookings simple – for coordinators and participants alike.
- Voucher & Discount Codes – Ticketing & Registration
- Ticket Categories – Ticketing & Registration
- Attendee Management – Ticketing & Registration
Group bookings with delegated self-registration and flexible invoicing – directly in Converia.