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Have you ever encountered self-service check-in kiosks at a hotel? Many of these terminals even allow guests to book rooms at the last minute. A similar approach works well for conferences, where you can handle on-site registration using self-service stations. This method has proven its worth in practice, though there are a few points organizers should keep in mind beforehand.

All that separates you from your conference venue is a headset. Once you put it on, you are right in the middle of the convention center where your conference is scheduled to take place in six months. But that’s not all—you can even move around inside the building and inspect individual rooms, just as if you were actually walking through them.

The Food and Agriculture Organization of the United Nations (FAO) has calculated a figure that is hard to fathom: 1.3 billion tons of food are thrown away every year. That is approximately one-third of all food produced annually. Conferences are not entirely blameless when it comes to food waste.

Fortunately, the days when most conferences were held in halls without a stable internet connection are all but over. Internet access is now available in many places, but unfortunately, this has created a whole new problem for organizers and attendees alike.

On-site, speed is everything. Even so, you should set aside some time to tick off the items on our checklist. Once that is done, nothing will stand in the way of a successful check-in. To ensure you don't forget anything, here are some explanations and tips.

Even if it would be worthwhile, you cannot always attend every conference. Sometimes the timing doesn't work out, or the event is too far away to fit into a busy schedule. That’s not a problem if there are conference proceedings. Then, those who stayed home can also benefit from the conference results.