The news came as an unwelcome surprise to many organizers: XING Events discontinued its EventManager on March 31, 2023. It was already impossible to create new events scheduled after this date prior to the shutdown. Since many organizers—especially for B2B events—begin planning well in advance, this disruption likely threw many schedules into disarray. What happens next?
Switching from XING Events to Converia
First and foremost, it is crucial to find an alternative provider capable of working with your existing data. After all, it is counterproductive if you have to manually re-enter registrations already received because the import process didn't work as expected. Or, even worse, if you have to switch tools again after the registration period ends because the new provider lacks certain features, forcing you to split tasks across multiple applications.
💡Organizers switching from XING Events to Converia won't face these issues. As a fully equipped event platform, the software includes everything you need – covering all XING Events features plus additional functionality that goes beyond what you are used to and supports your organization team through every phase of the event.
Who is Converia suitable for as an alternative?
Converia is ideal for B2B events, congresses, and conferences with at least 100 participants. You pay a fixed monthly fee. There are no hidden costs.
💡If you organize multiple events per year, a framework agreement may be a more cost-effective option. This allows you to set up an unlimited number of events annually, which can even run in parallel.
How does Converia help former XING Events users?
1. Participant management
With Converia, organizers can set up their ticket shop just as they did with the XING EventManager. You define all booking options—including price categories, ticket types, and special offers—and use them to build your registration form. Discounts and vouchers can, of course, also be used. Additionally, Converia can automatically generate and send documents such as booking confirmations and invoices.
Do participants have to register again?
If event registration is already open and people have already signed up via XING Events, you can import that registration data into Converia. This means that anyone who has already completed the registration process in XING Events does not need to do so a second time in Converia.
2. Payment processing and ticketing
Converia also handles the entire payment process, ensuring that ticket sales are as straightforward as possible. Invoices and tickets are generated on your behalf for the participants, and the Converia team takes care of the details. Available payment methods include bank transfer/invoice, direct debit, credit card, and PayPal, with no need to sign additional contracts with third-party providers.
💶 When are the proceeds paid out?
This is where future Converia users have a clear advantage. Unlike many other providers, where organizers do not receive ticket sale proceeds until after the event—as was common with XING Events—advance payouts are no problem with Converia.
3. Abstract management and program planning
Converia offers much more than just attendee registration. In the B2B sector, events thrive on top-tier presentations and engaging programs. Both can be managed seamlessly within Converia. You can create sessions yourself or manage submissions from speakers to build your program schedule. This gives attendees a real-time overview of all sessions, which they can use to curate their own personal event agenda.
4. Admission Management
With XING Events, attendees never had to wait long upon arrival. Converia also tackles queues head-on, offering self-service features for fast on-site check-in. Daily check-ins, dedicated admission controls, and badge printing are all part of the solution. We even rent out the necessary barcode scanners—and the check-in solution is already included in the price of online registration.
5. Personal Support
Ideally, the time saved by using event management software becomes apparent very quickly. However, questions can still arise during the initial phase, and the team behind Converia is here to answer them personally. Our clients consistently confirm that our advice and communication are top-notch.our clients consistently confirm that our advice and communication are top-notch.
6. Secure and Protected Data
A successful event requires protecting attendee data. Converia strictly adheres to GDPR requirements. Your event data is stored on servers in a high-security German data center, ensuring it is well-protected against unauthorized access.
7. Digital and Hybrid B2B Events
Whether you are already planning an online version of your event or decide to do so later, the Converia Virtual Venue provides a digital event hall at any time, enabling live streams and networking. Since attendee data already exists in Converia, you can continue working with it seamlessly.
Test Converia as a XING Events alternative
The best way to find out if Converia is the right successor to your XING Events is to see for yourself—either with a live test or by getting more information on switching to our solution.
1. Test Converia yourself. We provide you with demo access. Before you potentially switch from XING Events to Converia, we offer a free consultation to discuss everything important for the success of your events.
2. Having a conference tool is great, but organizers often still have to handle invoices, tickets, and participation fees themselves. Converia handles payments for you.
3. Converia is perfect for newcomers. Learn how a successful transition works using the ConSozial example here.
